Jefferson County Clerk
Serving Jefferson County with Integrity, Accuracy, & Accountability
The Jefferson County Clerk’s Office, led by Jacqueline C. Shadle, is responsible for maintaining public records, administering elections, and providing essential services to residents, businesses, and government offices. The office oversees voter registration and elections, records property deeds and vital statistics, processes probate and estate filings, and manages the County’s Accounts Payable and Payroll departments.
Our commitment is to preserve the public record, protect the integrity of the election process, and provide accurate, professional, and dependable service to the community.
Jacqueline C. Shadle
County Clerk
Mailing Address
PO Box 208
Charles Town, WV 25414
Physical Address
Jefferson County Government Complex
393 North Lawrence St, Suite 135
Charles Town, WV 25414
Office Services & Online Resources
Access frequently requested services, public records, and county information.
Main Office Information & Services
Records searches, vital statistics (birth, marriage, and death), and notary services.
Elections & Voter Registration
Find information about voter registration and elections.
Recording
Records property documents, deeds, and other official documents, as well as electronic filing options.
Probate & Estate Filings
Learn about probate records and estate filings.
Civil Service Commission
The JCDSCSC prescribes and enforces rules and regulations to ensure fair employment for Jefferson County Deputy Sheriffs.
West Virginia Archive & History
Explore historical records and online resources for Jefferson County.
Accessing Historical Records
Until all historical records can be safely transferred to the new government complex, access to the record room at the Courthouse is available by appointment only and is subject to staffing availability.
To schedule an appointment, call 304-728-3215 or email countyclerkcontactus@jeffcowv.gov.
You can also access available records through our Online Document Inquiry.
Document Inquiry
Search recorded property documents and public records.
Payment Information
The Jefferson County Clerk’s Office accepts credit card payments. A service fee of 2.5% of the total transaction, with a $2.00 minimum, applies to all credit card transactions.
We Accept:
Transparency & Public Financial Records
The Jefferson County Commission and the West Virginia State Auditor’s Office are committed to improving government transparency and encouraging public engagement. The Transparency Portal provides residents and public servants with convenient access to financial information.
WV Open.Gov Checkbooks
Access county financial and checkbook information for Jefferson County.
How to Use Open.Gov Checkbooks
Learn how to navigate and use the Checkbooks Transparency Portal.
Our Mission, Vision & Values
The Jefferson County Clerk’s Office is guided by a commitment to public service, accountability, and the responsible stewardship of county records.
Mission
To protect, preserve, and maintain public records and uphold the integrity of the election process. We are committed to honoring the Constitutions of the United States and West Virginia while providing accurate, professional, and accountable service to the public and our colleagues.
Vision
To anticipate, meet, and exceed the expectations of our customers and colleagues.
Strategy
The Jefferson County Clerk’s Office strives to deliver outstanding customer service, operate effectively and efficiently, gain public confidence and trust, and foster a positive workplace.
Values
We believe in respecting everyone, acting with integrity, embracing diversity, building relationships, being accountable, and continually learning through innovation.
Have Questions?
Have a question about county government or need assistance connecting with the appropriate office? Contact us below.
Phone
304-728-3215
countyclerkcontactus@jeffcowv.gov
Address
393 North Lawrence St, Suite 135
PO Box 208
Charles Town, WV 25414
Hours
Monday-Friday: 9:00 am – 5:00 pm